Privacy Policy

1. Introduction

Octogone Collectif (“we,” “us,” or “our”) is committed to protecting your privacy and safeguarding the confidentiality of your Personal Information. This Privacy Policy (the “Policy”) explains how we collect, use, disclose, transfer, retain, share, and protect (collectively, “Processing”) your Personal Information.

2. About this Policy

This Policy applies to anyone who visits or accesses the Octogone Collectif website (https://octogone.ai), uses our application (the “Platform”), or has Personal Information uploaded to the Site or Platform by their employer or an authorized representative (the “Employer”). To provide quality services, we must access certain Personal Information. Our employees handle this information with discretion and rigor, in compliance with applicable laws.

3. What is Personal Information?

“Personal Information” means any information about an identifiable individual, or information that, alone or combined with other data, can identify an individual. Business contact information (name, title, business address or business phone number) is generally not considered Personal Information.

4. Consent

Where possible, Octogone Collectif collects Personal Information directly from you with your consent, unless an exception is provided by law. Your Employer may also collect such information, with your consent, and transmit it to Octogone Collectif. By providing Personal Information through the Site or Platform, you consent to its Processing in accordance with this Policy. We will not Process your Personal Information without your consent unless required by law (e.g., fraud prevention).

5. Refusal and Withdrawal of Consent

Subject to law, you may refuse or withdraw your consent to the Processing of your Personal Information, subject to reasonable notice and applicable legal or contractual restrictions. Withdrawing consent may limit our ability to provide certain services that require this information.

6. What Information Do We Collect?

• Full name, sex, date of birth, address, phone number, email address
• Social Insurance Number, health insurance number, or driver’s license number (in the employment context)

If this information must be used for other purposes, we will inform you before any new Processing.

7. How Do We Collect Your Information?

8. Sharing Personal Information

Octogone Collectif does not sell or rent your Personal Information to third parties. We share Personal Information only when necessary or required by law.

• With our employees, as needed to provide support or respond to your requests
• With competent authorities, where legally required or for fraud prevention
• As part of a business transfer, such as a merger, acquisition, or asset sale

9. Links to Third-Party Sites

Our Site may contain links to external websites we do not control. We are not responsible for their practices. Please review their privacy policies.

10. Cookies

11. Retention of Information

We retain your Personal Information only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations, after which it is deleted, destroyed, or anonymized.

12. Protection of Personal Information

We implement physical, electronic, and administrative measures to ensure confidentiality, integrity, and security; prevent loss, destruction, disclosure, alteration, or unauthorized access; require confidentiality agreements for employees and partners; and encourage caution (no internet transmission is completely secure).

13. Data Hosting Location

Your Personal Information is hosted in Québec (Canada) and subject to applicable Canadian laws.

14. Your Rights

• Access your Personal Information
• Request its correction
• Withdraw your consent (where applicable)
• Obtain data portability
• Object to its use
• File a complaint regarding its Processing

info@octogone.ai

15. Children’s Privacy

Our Site and Platform are intended for individuals aged 14 and over. We do not knowingly collect data from minors. If you believe a minor has provided us with information, please contact us immediately.

16. Changes to this Policy

The most recent version will always be available on our Site. By continuing to use our services after an update is posted, you agree to the changes.